My day: each contributor logs their time and notes
Updated on · Capalane
In short. My day is the contributor's screen: their time for the day, project by project, and their notes, with links to the Jira or Azure DevOps tickets cited. The manager sees who is late and sends a reminder in one click, by email; automatic reminders, every working day or every week, are set per project.
Time entry rarely fails for lack of a tool: it fails because it is tedious and nobody chases it. My day cuts entry down to the essentials and equips the manager to chase.
The day's time, project by project
The contributor sees the projects they are assigned to and logs the day's time on each, in steps of 0.25 day. What they enter by the day feeds into the manager's weekly grid, and the other way round: there is only one time logged.
Notes and links to tickets
Each entry can carry a note of up to 500 characters; a project can make it mandatory. When the project has defined the address of its Jira or Azure DevOps tickets, the numbers cited become links: time spent is tied to the work done, with no double entry in the ticketing tool.
Chasing late entries
The reminder panel, in operational tracking, lists the people whose entries are at least half a day late. The manager chases them in one click: each receives an email, once a day at most. Automatic reminders do the same job without anyone having to think about it: each project chooses a daily reminder (the day to log) or a weekly one (the days to complete), with its day and time, and anyone can unsubscribe from them.
Everyone sees what concerns them
A contributor sees only their own data. The manager can open anyone's day to understand a gap or enter time on their behalf; the project lead does the same for their projects.
See also: the timesheet grid and the time-tracking method.
Frequently asked questions
How do the links to Jira or Azure DevOps work?
Each project can define a ticket address template. The contributor cites the ticket number in their day and Capalane turns it into a link to the project's tool.
Who receives the reminders?
People with an activated account and a delay of at least half a day. A person receives no more than one reminder per day.
Can a manager enter time for someone?
Yes. The manager can enter time for anyone in the organisation, and the project lead for the assignments of their projects; the change is recorded in the audit log.
Track your projects and resources in one place
Capalane calculates capacity with public holidays and leave, collects time in a grid that types like Excel and produces reports by project, by PI and by person.
Discover Capalane