Accounts, roles and Microsoft SSO: everyone sees what concerns them
Updated on · Capalane
In short. Access to Capalane is by invitation, with a password or Microsoft Entra ID. Three profiles set what each person sees and edits; a contributor sees only their own data. The data is hosted in Germany, with a French software vendor.
Time spent, rates and daily rates are sensitive data. Capalane separates them by role by design, rather than by hidden tab in a shared workbook.
Microsoft Entra sign-in
The organisation can enable sign-in with Microsoft. Only people who have already been invited can use it: no account is created automatically. The account is linked to the Microsoft organisation and to the person's immutable identifier, not to their email address alone. SSO is part of the Program and Enterprise plans.
Three profiles
- Manager: the whole organisation, meaning projects, time entry for everyone, financial tracking, members and the log. Administration (settings, granting rights) is an option of this profile.
- Project lead: a manager's rights on the projects they are in charge of, a contributor's rights elsewhere.
- Contributor: their own time entries and their own data.
Managers are never billed: only the resources whose time is tracked count.
Controlled access
An activation link expires after 48 hours, a forgotten-password link after one hour. Activating an account or changing a password closes any sessions opened earlier. The audit log keeps a record of every change.
Hosted in the European Union
The application and its database are hosted in Germany, in the European Union, with a French software vendor. The database is not exposed to the Internet, and an encrypted backup precedes every update.
Notices and terms: legal notice.
Frequently asked questions
Does SSO create accounts automatically?
No. Only people already invited to the organisation can sign in with Microsoft; the account is linked to their Microsoft identifier, which does not change.
Is SSO included in all plans?
It is part of the Program and Enterprise plans, as well as the 30-day free trial.
Where is the data hosted?
In the European Union, in Germany, with a French software vendor: the data stays under the GDPR.
Track your projects and resources in one place
Capalane calculates capacity with public holidays and leave, collects time in a grid that types like Excel and produces reports by project, by PI and by person.
Discover Capalane